TOP P. E. firm are looking for a dynamic and skilled Junior/Team Assistant to join the ranks and provide essential support to their Executive Assistant and team members. This could suit a 2nd jobber – someone with up to a year’s experience within Professional Services.
Job Purpose: As a Team Assistant, you’ll play a pivotal role in ensuring smooth operations within their large and dynamic team. Your responsibilities will include:
- Welcoming and assisting clients with professionalism and courtesy.
- Organizing meeting spaces and catering arrangements as needed.
- Handling office tasks such as photocopying, printing, scanning, and binding documents.
- Managing incoming calls and directing them appropriately.
- Facilitating courier services and managing postage for local and international deliveries.
- Utilizing booking systems to schedule meetings efficiently.
- Assisting with expense reporting and maintaining accurate records.
- Inputting business card details into our database.
- Arranging restaurant bookings for business-related events.
- Providing daily support to the Team, including liaising with IT and office management.
- Assisting with new employee onboarding processes.
Specialized Business and Technical Knowledge:
- Understanding the significance of confidentiality in handling sensitive information.
- Demonstrating problem-solving skills to overcome challenges efficiently.
- Exhibiting strong organizational abilities to manage tasks effectively.
- Displaying motivation and a proactive approach to work.
- Embracing a positive attitude, eagerness to learn, and a helpful demeanor.
Education and Experience: The ideal candidate will have:
Proven experience in a similar administrative role, preferably within a financial or professional environment.
