This TOP Private Equity firm is looking for a dynamic and skilled Team Assistant to join and provide essential support to the Infrastructure team. The role will see you working with an supporting the existing EA. The role has the possibility of going permanent, however it will be an ongoing temp position for at least 3 – 6months.
Job Purpose: As the Team Assistant, you’ll play a pivotal role in ensuring smooth operations within their large and incredibly busy team. Your responsibilities will include:
- First point of contact for visiting clients
- Scheduling and organising meeting spaces and any catering arrangements as required.
- Handling office tasks such as photocopying, printing, scanning, and binding documents.
- Managing incoming calls and directing them appropriately.
- Facilitating courier services for local and international deliveries.
- Assisting with expense reporting.
- Inputting business card details into our database.
- Arranging restaurant bookings for business-related events.
- Providing daily support to the Team, including liaising with IT and office management.
- Assisting with new employee on-boarding processes.
Specialised Business and Technical Knowledge required:
- You will have proven experience and understanding of the significance of confidentiality in handling sensitive information.
- Demonstrate problem-solving skills to overcome challenges efficiently.
- Exhibit strong organisational abilities to manage tasks effectively.
- Displaying motivation and a proactive approach to work.
- Embracing a positive attitude, eagerness to learn, and a helpful demeanor.
- Proven experience working in and supporting a busy and constantly evolving Team.
Key attributes:
- Flexiblity, resilience, problem solving, solutions orientated, meticulous attention to detail.
Education and Experience:
- Proven experience in a similar administrative role, within Financial Services ideally.
Whilst there is hybrid working within the firm, this comes into effect after 6mths.
